As a newly accredited IB continuum school in Egypt, we were excited about our first MYP Personal Project. But we knew that without the right systems in place, the logistics could easily become overwhelming. With 120+ students and 60 supervisors, just setting up the basics could take weeks of manual coordination across drives, spreadsheets, and email chains.
So to find both the roadmap and the toolkit right inside the platform we use everyday? That was a huge win for us.
Here are four ways Toddle kept students and supervisors alike aligned and focused on the project’s real purpose, right from initial brainstorming sessions to final report submissions:
1. Built-in resources set us up for success
Coordinators in a first-time cycle spend most of their energy just clarifying what the project is and what the final report should look like. Students and supervisors often start with mixed expectations.
On Toddle, the Supervisor and Student Guidance sections came preloaded with the MYP Personal Project Guide, Supervisor’s Handbook, and (our favourite) a pre-filled, criteria-aligned project report template. With a strong foundation already laid inside the platform; I only needed to add a few school-specific resources.
This meant supervisors, students, and coordinators had guidance for each step from day one. Instead of getting stuck in procedural clarifications, we spent our meetings discussing meaningful products, and outlining next steps.
2. Everything in one place showed students the value of the process
Instead of scattered files and spreadsheets, Toddle helped capture everything from inspiration and goals to process journals, drafts, and feedback all on one screen. Students didn’t need to wonder where to put things, or which version of a document was the latest.
This clarity shifted the focus away from logistics and onto learning. Supervisor check-ins became more reflective. Once students were able to map how their initial brainstorming had evolved into a clearly defined product, it became easier for them to examine their process, and chart actionable next steps. Most importantly, they were able to contextualize the role of the product in the year-long project. Parents could also see their journey, which helped move conversations away from what students had made to what they had learnt.
Eliminating the pressure of keeping everything organised gave us the space to notice and celebrate growth. The entire process felt genuinely joyful, and our first Personal Project became a highlight of the year.
3. Built-in scaffolds broke the yearlong project into achievable steps
A year-long project has many moving parts: proposals, supervisor meetings, checkpoints, drafts, and final reports. Toddle’s Deadlines tab broke the project into manageable checkpoints, each tied to an action like submitting a proposal, recording a reflection, or uploading a draft.
Supervisors could assign and monitor tasks effectively. Students always knew what was expected and when. And from day one, students were clear that the report was the assessed component, not the product. This pushed them to apply the same focus they devoted to the creation of their product to every stage of the project.
4. Ongoing feedback resulted in higher quality PP reports
An invaluable resource for us was Toddle’s criteria-aligned report template. Students didn’t have to wonder what a “good” report looked like. It made IB expectations clear to students from the get-go: command term definitions, ATL links, even guidance on how to build their own success criteria. This gave them a good starting point for the first draft of their report.
As they progressed supervisors could mark the level their report had reached for each criterion. They would then explain what was needed to improve in the comment section. Instead of vague feedback like “add more detail,” students could see precisely what evidence was missing to move from a level 4 to a level 6 in Criterion B.
Thanks to this, students didn’t treat reflection as an afterthought. With rubric and feedback side by side, they revised immediately and reflected on the learning process itself, not just the product, in their reports.
5. Visibility across 120+ projects helped everyone keep pace
Coordinating a cohort of this size usually means endless email trails and spreadsheets, resulting in delayed interventions.
Toddle’s PP Coordinator support and gradebook views became invaluable. I could see at a glance, which of our 120+ students had started, who had missed a deadline, and where feedback was pending. Instead of opening dozens of files, I could click directly into a project thread, check in with the supervisor, and keep everyone moving forward together.
